Gerry, are you running this on a VPS or cloud/shared hosting?
I am guessing the former...
I noticed your av in the XF forum. I would be keen to know how much of a PITA it was to convert vb4 over.
we're still running vb on 190rev and phpbb on ozbenz (which just had a huge provider migration outage) so looking for alternatives and "less" hassle - if there is such a thing.
I went from a managed/shared hosting account with 1and1.com (now IONOS), which was pretty reliable overall (I used them since 2012, and only had a couple of day-or-two-long outages over that time), to a Virtual Private Server with Linode, which has been excellent.
I had done much research into VPS providers, of which there are many. I had come across Linode many times as a part of a well-respected group of them. However, I was at a work-related conference last December in Seattle, and Linode had a small booth there. I talked to them at the booth and told them they were on my short-list and what I wanted to do in terms of checking out their service as a migration option. They immediately (as part of their show promotion) gave me a free $50 credit, and encouraged me to sign up and create my account. I didn't do this until February 2019, and started delving into it. I was impressed at the depth and extent of their documentation and assistance with setup and configuration. I have used their tech support a couple of times and they have been SUPER responsive, and in one case where I created a new storage volume (and hadn't meant to), they immediately gave me, unasked, a $10 credit for something that I did, and they easily helped fix, because they felt that their documentation may have been slightly confusing.
Linode has data centers all over the world. I am hosting this site out of their Newark, NJ data center. For you in APAC, they have data centers in both Tokyo and Singapore, but nothing in OZ (yet). I am paying by the month, and currently, hosting costs are running me around $45-50 a month. I will be reducing this to around $25 a month very soon.
There is plenty of documentation about converting vBulletin forums over to XenForo. XenForo's vBullet in importers are quite good and complete, and they do revise them from time to time. Their importers work for vB versions 3.X, 4.X and 5.X. I have contributed to their knowledge base a bit, based on my experiences here. There are also quite a number of good threads from people who have converted over their forums, and the guide in the XenForo documentation is also quite good, at least as a general guide and starting point.
You can certainly purchase a XenForo license and download and install it, and you can unlimited "test" forums (but only one "real" forum per license). If you don't like their software, you can get a full refund from them. Again, XenForo tech support has been quite responsive and helpful to me.
I first started looking at XenForo back in 2014, as you can see from the "conversion to XenForo" thread here. At that time they were on version 1.3 or 1.4 of their forum software. It was quite immature at that time. Version 1.5 was a major inflection point in the maturity of the platform, as was the 2.0 betas that started in 2016, with the final 2.0 code being finalized in 2017, I believe. Version 2.1, believe it or not, was also a major step forward in the maturity of the platform, and it was officially released around the end of 2018 (after a beta period during 2018). We are now on the third "point" release of 2.1, which was just released this week, version 2.1.2, a bug fix version. 2.1 added a lot of key capabilities, including their emoji handling and "likes" system which was a big deal for a lot of people.
I'd say that a decent sized forum could be imported and moved over probably in 24-36 hours with little difficulty. I recommend doing AT LEAST three "test" imports with "virgin" XenForo forum software installs before trying a "real" migration, just to get the process down. I did this and even then had a few niggling issues (which I documented a bit here during the weekend I migrated).
I also HIGHLY recommend going to a VPS vs. a hosted provider. The main reason for this is that you have MUCH MUCH MUCH more flexibility as to forum settings, for example database sizes, inode (file) count limitations (1&1 had a 250K inode count limit, no exceptions, vs. 10+ million inodes available with a VPS), and ability to install non-forum software such as ImageMagick, ElasticSearch, and other packages that really help enhance the forum's back-end.
The down-side to a VPS is that you are TOTALLY responsible for system updates, security patches to the operating system, and so forth. It is exceedingly easy to mess things up if you don't know what you are doing or are inexperienced at using Linux. Security is REALLY IMPORTANT at multiple levels with a VPS, whereas with a forum all you basically need to worry about is the forum software itself, as well as your directories on the hosted server.
phpBB is crap. It's free, and it's basic and functional, and there are SOME mods available for it, but that's about the best thing I can say about it. You get what you pay for. vBulletin (even the current version 5) IMHO is also crap. They really dropped the ball with version 4, which became a huge hairball/kludge of code, cobbled together that worked ... but was creaky. 4.X was in a lot of ways a down-step from 3.X, simply because 4.X was not created and maintained by the folks who did the original 3.X code (logically! The original vBulletin guys left and went on to found XenForo). 5.X is their attempt to get things back on track with a more modern forum software architecture, but judging by the numbers of people who are migrating off of that platform to others such as XenForo, it does not seem to be igniting the world on fire with love for it. I believe XenForo also has importers for phpBB as well.
Since migrating over in early March (I think around March 13 to be exact), I have been spending 3-5 hours per day tweaking this site, making modifications and additions, and generally bringing it up to a level of maturity and stability that members here deserve and expect. There is still a lot of work to do, but it is ongoing. I am hoping to be able to take the "old" forum offline (it's in accessible to all now) within the next 30-60 days, as soon as the Wiki software is stable and installable here, and when the Wiki content can be migrated off of the old site to this one.
Bottom line, is that yes I would recommend XenForo over vBulletin. It's robustly supported, actively developed, and has a great community of developers who create cool stuff. If you need help with a migration, let me know. I'd be happy to give you the benefit of my own experience, pointers and some ideas to make the process easier.
You can install XenForo on a hosted server no problem, and it works great. Some of the decision depends on how large and active your forum is, and what you want to do with it. XenForo's admin tools are easlier and far better than vBulletin's, and overall I don't think a XenForo forum on a managed/hosted server would be MORE time/effort than vBulletin, and very likely somewhat less after iniitial migration and tweaking.
Cheers,
Gerry